Invoice template

Discussion in 'Dog Walking' started by Lounatic, Feb 2, 2017.


  1. Lounatic

    Lounatic PetForums Newbie

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    Hi
    I've been running my own dog walking & boarding business for the past 8 months and all has been going well with people paying but I've found I've had to chase a few clients lately, which is really annoying and stressful!
    So if they can't do cash I'm going to go the invoice route.
    Do any of you have a good invoice template they could share or a site that does it free that isn't complicated to use?
    I've had a look at various sites and they aren't user friendly what so ever.
    Also any advice on getting customers to pay would be good!
    I'm sure they don't have to chase their boss for payment.Grrrrrrr!!!
     
  2. Darrell Jones

    Darrell Jones PetForums Member

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    I'm also looking for an invoice template, I'm starting my dog walking business in June, could you let me know if you find one
     
  3. Ownedbymany

    Ownedbymany PetForums Senior

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    I did just use spreadsheets but signed up for wave a couple of days ago. It's free to use and seems ok so far. It seems like it will be much quicker once I've got the hang of it. It does more than just invoicing but I haven't got any further with it yet.
     
  4. Siskin

    Siskin Look into my eyes....

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    An invoice needs to have the name of your business and address, the name and address of the person the invoice is for, date, vat number if you are vat registered, breakdown of charges, sub total, vat charged if applicable and total. You don't need a particular template for this, either use something like Microsoft word, which is what I did, or excel. Send a copy to your customer and keep a paper copy for yourself.
    For your accounts an excel spreadsheet is fine.
     
  5. Jelevents

    Jelevents PetForums Member

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    I give my clients a receipt when payment is made, most leave cash out each time, then just send a paid invoice from my Wix web manager
     
  6. Hanwombat

    Hanwombat I ♥ dogs with eyebrows !!

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    I use wave for invoices
     
  7. Waggle n Purrs

    Waggle n Purrs PetForums Member

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    I just got an invoice book from staples! - I leave them monthly with clients and stipulate payment within 7 days - so far I have not had any issues.
     
  8. MilleD

    MilleD PetForums VIP

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    I take it you mean you are still recording the income for tax purposes but just don't give the client an invoice if they have already paid you.

    Otherwise this might not look good :)
     
    Waggle n Purrs likes this.
  9. Pierre62

    Pierre62 PetForums Newbie

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    Hi Lounatic, sorry if my reply looks a little bit late here, but thought I would add my input as I think it is worth it :). I have been using the app called Albert for a year now, and think it is very simple to use, and is free, like really free. It's great, cause you can literally send your invoice just after you're done with the dog walk from your phone. You should definitely give it a try
     
    Tillystar likes this.
  10. Amanda Cackett

    Amanda Cackett PetForums Newbie

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    I've been using Albert & I think it's fantastic but it worries me if anything happened to my phone I would be lost. What would I do? :(
     
  11. MilleD

    MilleD PetForums VIP

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    I don't know what that is, but you need to ensure that your accounts are available for 6 years plus the current one you are in. So you need to save invoices to either a hard drive or cloud or print them out and file them.
     
  12. Pierre62

    Pierre62 PetForums Newbie

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    When you use the Albert app, as soon as an invoice is sent, it is stored on the cloud. So if you lose your phone, or buy a new one, you will find your invoices as soon as you log in with your new phone.
     
  13. Amanda Cackett

    Amanda Cackett PetForums Newbie

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    You can’t print them out from this app
     
  14. Pierre62

    Pierre62 PetForums Newbie

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    That's the objective of the app, no need to print. But if you really want to, you can always open the PDF of the invoice that is sent to your personal email address and print it from there.
     
  15. Amanda Cackett

    Amanda Cackett PetForums Newbie

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    But still what if you have no phone and need to send an invoice, isn’t it better to have it saved on the computer and manually create them. You can then print them out if you wish and I use google chrome so everything is saved to the cloud. If the app ever had a problem saving 6 years of data how do you explain that to the tax man.
     
  16. Dr Pepper

    Dr Pepper Banned

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    The cloud could and will go queer. I wouldn’t trust it for a second as my only means of saving my data, it’s totally out of your control.

    Save a copy on your pc, a copy on a memory card, a copy on a usb stick and copy on the cloud if you must. Most importantly keep your physical backups in different rooms from your computer. No point sitting your memory stick and usb next to the computer, you have a house fire in that room you’ve lost all your backups. Yet so many business (large and small) keep their backups sat right next to the pc.
     
  17. Darrell Jones

    Darrell Jones PetForums Member

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    I completely agree with what Dr Pepper has said regarding the cloud. I recently retired from a job in a large IT Department which used cloud based storage to back up large volumes of data. It can all go pear shaped. Keep it simple. I store my invoices on my laptop and back up to a usb stick. Call me old fashioned, but I have control of this means of storage